Sanctioning an event

Sanctioning an event tags it as official under a sanctioning organization and one of its regions. It's how a governing body recognizes the event's results.

Before you can sanction

Your club must be an approved member of the organization — see affiliating your club. Until then, no organization options appear on the event form.

Tagging an event

On the create or edit form for a league or tournament, find the Sanctioned by picker:

1. Choose the organization. Only organizations your club is approved in (and whose sport matches the event) appear.
2. Choose the region. The region your club was assigned, and any region beneath it, apply right away — for example, if your club is assigned to a state, you can sanction at the state level or a county or club-night level under it. Regions above your club's are marked (needs approval) — see below.
3. Save the event.

A sanctioned event names the organization, region, and event tier on its page and on its event card — a 🏅 line under the title. The region shows its full path, for example Northwest · Portland. To remove the tag, set Sanctioned by back to Not sanctioned.

Hosting an event for a higher region

Clubs usually join an organization at a local region, but a club often hosts the bigger events too — a state or regional championship. To run an event for a region above your club's, pick that region; it's marked (needs approval).

The same goes for an event tier your organization has marked as needing approval (often Regional or Major) — it shows (needs approval) in the Event tier list.

When you save, the event is sent to the organization as a sanction request:

• A director of that region (or anyone above it in the organization) gets a notification and approves or declines it from their organization's Events tab. A tier on its own is decided by a director covering your event's region.
• Until they decide, the event counts in your club's own region (or the region it already had) and keeps its current tier. Its results don't reach the higher region's standings or the tier's season points yet.
• The event page tells your organizers it's waiting for approval, and you can Withdraw request there. You're notified when it's decided; if it's declined, the director's note shows on the event page for two weeks.
• Once approved, the event moves to that region — every event in a bundle moves together.

If you're a director of that region yourself, the request is approved as soon as you save.

Bundles: change the region once

For a divisions or multi-event bundle, the region and tier belong to the bundle — an event inside it shows them read-only. Open the bundle, choose Edit bundle, and pick the new Region under Sanctioning. Saving moves every event in the bundle to that region — or, for a region above your club's, sends one request for the whole bundle. The organization stays the same — only the region and event tier can be changed on a bundle.

If an event in the bundle has already finished, its results and season points move to the new region too, and the change is recorded under Corrections to this tournament on that event's page.

Sanctioned results roll up to region leaderboards

Once an event is sanctioned, its results feed the organization's regional leaderboards. On the organization's Leaderboard you can filter by region, and the standings include every event sanctioned to that region or any region beneath it. Only sanctioned events count toward a region's standings — unsanctioned events still appear on the all-time and club leaderboards, just not under a region.