Player check-in
Before you start an event, you can run a Player Check-In phase — a short window where you confirm which registered players have actually turned up. The roster shows who's in the room and, for you as the organizer, who still owes their entry fee.
Check-in is optional. If you don't open it, nothing about your event changes.
Where it fits
Check-in happens any time before you start the event — you can open it while registration is still running, or after you've closed it and built the schedule. Whatever you're running, the Open player check-in button is on the event page until the moment you hit Start.
A typical order:
- Close registration — the roster is final.
- Generate the schedule (before or after check-in, either way).
- Open player check-in — players start arriving and getting marked in.
- Start the event — scoring unlocks and the check-in board is replaced by the live scoreboard.
While check-in is open, the event shows a pulsing amber Check-in open marker next to its status. It sits alongside the status rather than replacing it — an event can be taking registrations and checking players in at the same time, so players browsing events can still see they're able to sign up.
Bundles and divisions
Check-in lives on the individual event, not the bundle. Each division, and each event in a multi-event bundle, has its own check-in and its own board — so you check players in for the event they're about to play.
Note
For a bundle where players register once for everything, the sub-events show paid/unpaid from that single bundle registration, so the board still tells you who has settled up even though the individual event carries no fee of its own.
Opening check-in
On the event page you'll see an Open player check-in button next to Start, any time before the event has started. Click it and the check-in list appears on the event page for everyone registered.
Click Close check-in to end the phase. Closing changes two things:
- Players can no longer check themselves in, and the check-in QR is hidden.
- You can still check people in, by tapping them in the list or scanning their QR — so a late arrival isn't a problem.
The check-in list stays on the event page either way. Click Reopen check-in if you want to let players check themselves in again.
Three ways to check someone in
1. Players scan your event QR. While check-in is open, the event page shows a Show check-in QR button. Display it on a phone or tablet at the door, or print it and tape it to your table. A player scans it with their camera, signs in if they aren't already, and taps Check in.
2. You scan the player's QR. Tap 📷 Scan player QR in the check-in list and point your camera at the code on their My QR page. The scanner stays open so you can work straight through a queue, listing each player as they're checked in.
3. Tap them in by hand. Tap any player in the check-in list to mark them in. Tap again to undo it if you tapped the wrong person. This is the fallback when a phone is dead or a camera won't focus.
Note
Anyone holding your event's check-in code can check themselves in, so keep it at the venue rather than posting it. If a code gets out, New code stops every copy of the old one from working. It's a separate code from your Live View share link, which you can share freely.
Players see the same list, read-only, so they can tell whether their partner has arrived without having to ask you.
Note
Only players holding a spot appear in the check-in list. Anyone on the waitlist isn't shown until you move them onto the roster — and if they scan the code, they're told they're on the waitlist rather than being checked in.
On the big screen
As soon as you open check-in, a Live View button appears at the top of the event page — you don't need a schedule or a started event to use it. Open it on a TV or laptop and it shows a check-in board instead of an empty schedule: every player on the roster, who's arrived, and a Scan to check in QR players can scan from across the room. It updates itself as people check in, and switches to the normal live scoreboard the moment you start the event.
Note
The board shows payment status and the check-in QR only on the Live View you open while signed in. The public share link — the one you'd post for family watching at home — shows who's checked in, but never who owes money and never the check-in code.
Who has paid
Next to each player, organizers see an Unpaid marker for anyone whose entry fee is still outstanding, plus a count at the top of the list. Players on free events are never marked unpaid — there's nothing to pay.
This marker is only visible to organizers. Players see check-in status, not each other's payment status.
Starting with players missing
If some registered players haven't checked in when you click Start, you'll get a confirmation telling you how many are missing and how many are unpaid.
Nothing is removed automatically. Starting the event keeps everyone on the roster exactly as they are. If someone genuinely isn't coming, remove them from the roster yourself before you generate the schedule — that way partners and teams get rebuilt properly instead of leaving somebody without a partner.
Late arrivals
Check-in stays available after you start the event, so if somebody walks in five minutes late you can still mark them in from the event page — whether or not you've closed check-in.