Sanctioning organizations

A sanctioning organization is a governing body that oversees official events run by many different clubs — for example, a regional or national body that recognizes certain results as official. Skoryd lets a sanctioning organization manage its own structure and its sanctioned events in one place.

This is different from a club. A club is a single local group that runs its own leagues and tournaments. An organization sits above clubs: it defines its own regions and recognizes certain events as officially sanctioned.

Bringing your organization to Skoryd

Organizations are set up by request so we can confirm each one is run by someone authorized to represent it. The flow is:

1. Apply. On the Clubs page, use the Bring it to Skoryd link (or go to /organizations/new) and fill in your organization's details, your contact information, a publicly verifiable phone number and address for the organization, and a note about how you're authorized to represent it.
2. We review. We confirm you legitimately represent the organization. This is a manual step on our side, so it isn't instant.
3. Activation. Once approved, your organization goes live and you're set up as its owner.

What we ask for

• Organization name (required) — for example, the full name of your league or association.
• Abbreviation — a short form (for example, an acronym), if you use one.
• Description — what your organization is and what it sanctions.
• Primary sport — the sport your organization governs, or Multi-sport if it isn't tied to a single one.
• Your contact name and email (required) — so we can reach you about the application.
• A publicly verifiable phone number and address for the organization (required) — a phone number and address that can be publicly verified to belong to the organization (for example, listed on its official website). We use these to confirm the organization is legitimate before activating it.
• How you're authorized (required) — your role and how we can verify you act on behalf of the organization (a sentence or two).

After approval

Once your organization is activated you become its owner. Open it any time from the Organizations page — the orgs you belong to are listed at the top under Your organizations, each with a Manage link (a banner also points you there right after approval). There you can:

Build your regions

Lay out your organization's structure as a tree, as deep as you need — for example a conference, then states, then counties, then a local club night. Add a top-level region, then add sub-regions beneath any region.

Appoint your people

Give people roles, scoped to a region:

• Regional director — can manage their region and everything beneath it: add sub-regions and appoint their own directors and organizers further down. This is how authority delegates down the tree — a director you appoint can appoint their own sub-region directors, and so on.
• Event organizer — can run and sanction events within their scope, but can't appoint anyone or change the region structure.

Everyone you appoint must already have a Skoryd account (you add them by their account email). A director only ever sees and manages their own branch of the tree.

Set up your membership application form

Clubs join your organization by applying, and you decide what they have to tell you. In your organization's manage page, the Membership application form section lets you build a list of questions. To save you time, it starts pre-loaded with common starter questions (home venue, approximate size, what you run, and so on) — edit, remove, or add your own, then Save form to use them. Each question has a label, a type, and a required toggle:

• Short text — a one-line answer.
• Paragraph — a longer, free-form answer.
• Dropdown — you supply the choices; the club picks one.
• Yes / No — a simple yes-or-no.

Reorder questions with the up/down arrows and Save form.

Every application also includes two built-in required fields you don't have to add: the club's preferred region (a dropdown from your region tree) and whether they're applying to be a regional director or an event organizer. So build your regions before inviting clubs to apply — without regions, there's nothing for them to pick.

Use the Preview toggle to see the form exactly as a club will — built-in fields, your questions, and any unsaved edits — before you save.

Review club applications

Your member clubs and applications live in the Clubs tab, split into Member clubs, Pending applications, and Past. Each card is compact — click Show application to expand a club's answers. For an approved member club you can also Change region; moving the club moves its contact in your people tree too (and vice-versa), so the two never drift.

When a club's owner applies, it shows up under Pending applications with their answers, the region they requested, and the role they're seeking. For each pending application you can:

• Approve & assign — pick the region this club belongs to (you can only assign regions you manage) and a role (regional director or event organizer, defaulting to what they requested). Approving makes the club a member and automatically adds the applicant to your people tree with that role and region.
• Reject — turn it down with an optional reason that's sent to the applicant; they can update their application and re-apply. Tick block to also bar that club from re-applying. If you reconsider, Unblock them from the reviewed list — their application reopens as pending for you to review again, and they're notified.

When an approved club later withdraws (or changes owners), the contact you added to your people tree is removed automatically, so your tree stays accurate.

Once a club is approved, any of that club's organizers can mark the club's events as sanctioned — see sanctioning an event. A club's membership is tied to the club, with its applying owner as the contact; if the club's ownership changes, the club re-applies.

Run a season

The Seasons section lets you create an organization season your member clubs share — for example a year-long championship series. Give it a name, date window, and status (active when clubs can attach to it). A member club then picks your season for one of its events, and the season's View standings page rolls up every attached event across all your clubs. Only approved member clubs can attach, and quick-play games never count. See Seasons.

Add your logo

The Branding tab is your organization's logo library. Upload an image (PNG, JPG, WebP, or SVG), then pick it as your Default logo and, optionally, a Dark-mode logo for when someone views the site in dark mode. Save, and the logo appears on your public organization page and in the organizations listing. A square image (around 512×512 px) reads cleanly in cards; a wider image shows larger on your profile header. Deleting a logo that's in use simply reverts to the initials badge.

Publish your contact details

The Contact tab lets people reach your organization. Add a contact email, phone, website, and an optional location (street, city, state/province, ZIP, country) — whatever you fill in is shown on your public profile (leave a field blank to hide it).

You can also let your regional directors and event organizers publish their own contact info so clubs and players can reach the right person locally. On your public profile they appear inside the region tree — visitors expand a region to reveal its directors. This takes two switches:

• On the Contact tab, turn on List regional directors and/or List event organizers to allow each kind of person to appear.
• Each director or organizer then adds their contact on their own Edit profile page (under Organization director contact) and turns on List my contact publicly.

When a person opts in, their real name is shown publicly (not just their display name), alongside the contact email and/or phone they provide. A person only appears when both switches are on — the organization has enabled their role, and they've published their own contact. Nothing is shown by default.

Finding organizations and sanctioned events

Anyone can browse organizations from the Organizations link in the menu (or the top bar when signed out). The list shows every active organization; open one to see its public profile — a description, its contact details, its region tree (expand a region to see its regional directors, when published), the member clubs (grouped by their assigned region), its seasons, and its upcoming sanctioned events.

You can also filter by organization and region while browsing:

• On the Clubs page (Discover Clubs), pick an organization (and optionally a region) to show only clubs affiliated with it. Each club card also shows a small badge for every organization it belongs to.
• On Public Tournaments, the same filter narrows the list to events sanctioned by that organization; sanctioned events carry a 🏅 tag with the organization and region.

Choosing a region includes that region and everything beneath it — pick a state to see every county and club night under it, or pick a single local region to narrow further.