Sanctioning organizations

A sanctioning organization is a governing body that oversees official events run by many different clubs — for example, a regional or national body that recognizes certain results as official. Skoryd lets a sanctioning organization manage its own structure and its sanctioned events in one place.

This is different from a club. A club is a single local group that runs its own leagues and tournaments. An organization sits above clubs: it defines its own regions and recognizes certain events as officially sanctioned.

Bringing your organization to Skoryd

Organizations are set up by request so we can confirm each one is run by someone authorized to represent it. The flow is:

1. Apply. On the Clubs page, use the Bring it to Skoryd link (or go to /organizations/new) and fill in your organization's details, your contact information, a publicly verifiable phone number and address for the organization, and a note about how you're authorized to represent it.
2. We review. We confirm you legitimately represent the organization. This is a manual step on our side, so it isn't instant.
3. Activation. Once approved, your organization goes live and you're set up as its owner.

What we ask for

• Organization name (required) — for example, the full name of your league or association.
• Abbreviation — a short form (for example, an acronym), if you use one.
• Description — what your organization is and what it sanctions.
• Primary sport — the sport your organization governs, or Multi-sport if it isn't tied to a single one.
• Your contact name and email (required) — so we can reach you about the application.
• A publicly verifiable phone number and address for the organization (required) — a phone number and address that can be publicly verified to belong to the organization (for example, listed on its official website). We use these to confirm the organization is legitimate before activating it.
• How you're authorized (required) — your role and how we can verify you act on behalf of the organization (a sentence or two).

After approval

Once your organization is activated you become its owner. Open it any time from the Organizations page — the orgs you belong to are listed at the top under Your organizations, each with a Manage link (a banner also points you there right after approval). There you can:

Build your regions

Lay out your organization's structure as a tree, as deep as you need — for example a conference, then states, then counties, then a local club night. Add a top-level region, then add sub-regions beneath any region.

Appoint your people

Give people roles, scoped to a region:

• Regional director — can manage their region and everything beneath it: add sub-regions and appoint their own directors and organizers further down. This is how authority delegates down the tree — a director you appoint can appoint their own sub-region directors, and so on.
• Event organizer — can run and sanction events within their scope, but can't appoint anyone or change the region structure.

Everyone you appoint must already have a Skoryd account (you add them by their account email). A director only ever sees and manages their own branch of the tree.

A Regional director appointed at the top of the tree, under Org-wide, is an org-wide director. As well as running every region, they can set up the organization's seasons (including season points), divisions, event tiers and the membership application form — the work an owner usually hands off. Three settings stay with the owner alone: branding, contact details and the waiver.

Set up your membership application form

Clubs join your organization by applying, and you decide what they have to tell you. In your organization's manage page, the Membership application form section lets you build a list of questions. To save you time, it starts pre-loaded with common starter questions (home venue, approximate size, what you run, and so on) — edit, remove, or add your own, then Save form to use them. Each question has a label, a type, and a required toggle:

• Short text — a one-line answer.
• Paragraph — a longer, free-form answer.
• Dropdown — you supply the choices; the club picks one.
• Yes / No — a simple yes-or-no.

Reorder questions with the up/down arrows and Save form.

Every application also includes two built-in required fields you don't have to add: the club's preferred region (a dropdown from your region tree) and whether they're applying to be a regional director or an event organizer. So build your regions before inviting clubs to apply — without regions, there's nothing for them to pick.

Use the Preview toggle to see the form exactly as a club will — built-in fields, your questions, and any unsaved edits — before you save.

Review club applications

Your member clubs and applications live in the Clubs tab, split into Member clubs, Pending applications, and Past. Member clubs are grouped in your region tree: expand a region to see its clubs, or use Expand all. Each card is compact — click Show application to expand a club's answers. For an approved member club you can also Change region; moving the club moves its contact in your people tree too (and vice-versa), so the two never drift.

Remove a member club

To end a club's affiliation, press Remove on its card under Member clubs. Your organization's owners can remove any club; a regional director can remove clubs assigned to their region or a region inside it. Before you confirm, the card tells you what happens to the club's events:

• Completed events keep their sanction and any season points they earned.
• Events not yet completed are un-sanctioned and removed from your organization's season, because the club no longer runs events for you. The exception is a divisions event that uses your organization's divisions: it keeps its sanction, and the card says so.
• The club's director loses the role they were given when the club joined, and is emailed, with your reason if you give one.

The club can apply again later from its own settings, unless you tick Block this club from re-applying. A blocked club shows under Past with an Unblock button.

When a club's director applies, it shows up under Pending applications with their answers, the region they requested, and the role they're seeking. Everyone who can review it (your owners, plus any regional director whose region covers the region the club asked for) gets a push notification and a banner at the top of every page until it's approved or rejected. For each pending application you can:

• Approve & assign — pick the region this club belongs to (you can only assign regions you manage) and a role (regional director or event organizer, defaulting to what they requested). Approving makes the club a member and automatically adds the applicant to your people tree with that role and region.
• Reject — turn it down with an optional reason that's sent to the applicant; they can update their application and re-apply. Tick block to also bar that club from re-applying. If you reconsider, Unblock them from the reviewed list — their application reopens as pending for you to review again, and they're notified.

When an approved club later withdraws (or changes directors), the contact you added to your people tree is removed automatically, so your tree stays accurate.

Once a club is approved, any of that club's organizers can mark the club's events as sanctioned — see sanctioning an event. A club's membership is tied to the club, with its applying director as the contact; if the club's director changes, the club re-applies.

Keep an eye on your events

The Events tab on your manage page lists every event your member clubs have sanctioned to your organization — including ones still in draft or set to non-public, which don't show on your public profile. Each event shows its club, region, status, and date at a glance, under Upcoming & active and Results tabs.

Open any event to look inside read-only — its roster, standings, bracket, and live scores — even a draft or non-public one. You can see everything the running club sees, but you can't change anything: scoring and organizer controls stay with the club's own organizers.

What you see follows your role. Owners and org-wide directors see every sanctioned event across the whole organization. A regional director sees only the events in their region and everything beneath it — the same branch of the tree they manage.

Sanction requests

A club can run its own events in its assigned region, or any region beneath it, without asking. When a club wants to run an event for a region above its own — say a Seattle club hosting the Northwest championship — or with an event tier you've marked Needs a director's approval, it sends a sanction request instead. Directors of that region (or above it) get a notification and a banner, and the request appears at the top of the Events tab under Sanction requests.

• Approve moves the event (and every event in a bundle) to that region and/or tier.
• Decline leaves it where it is. You can add a note, which the club's organizers see on the event page.

Until a request is approved, the event counts in the club's own region with its current tier, so nothing reaches your region's standings or season points without a director's say-so. A tier-only request goes to directors covering the event's region.

Run a season

The Seasons section lets you create an organization season your member clubs share — for example a year-long championship series. Give it a name, date window, and status (active when clubs can attach to it). A member club then picks your season for one of its events, and the season's View standings page rolls up every attached event across all your clubs. Only approved member clubs can attach, and quick-play games never count. See Seasons.

Add your logo

The Branding tab is your organization's logo library. Upload an image (PNG, JPG, WebP, or SVG), then pick it as your Default logo and, optionally, a Dark-mode logo for when someone views the site in dark mode. Save, and the logo appears on your public organization page.

The organizations listing shows a logo in a small square, where a wide logo would shrink to almost nothing, so it uses a separate Square logo (plus an optional dark-mode version) that you pick on the same tab. Choose an image that's about as wide as it is tall. With no square logo set, the listing shows your initials.

A logo sits directly on the card it appears on, with nothing behind it — so if your main logo is dark lettering on a transparent background, it will be hard to read against dark mode's dark cards. That's what the dark-mode slot is for: upload a light-coloured version of the same mark and Skoryd swaps to it automatically. The Preview beside the pickers shows both, on the surfaces they'll really appear on. A wider image shows larger on your profile header; a square one (around 512×512 px) is right for the square logo. Deleting a logo that's in use simply reverts to the initials badge.

Publish your contact details

The Contact tab lets people reach your organization. Add a contact email, phone, website, and an optional location (street, city, state/province, ZIP, country) — whatever you fill in is shown on your public profile (leave a field blank to hide it).

You can also let your regional directors and event organizers publish their own contact info so clubs and players can reach the right person locally. On your public profile they appear inside the region tree — visitors expand a region to reveal its directors. This takes two switches:

• On the Contact tab, turn on List regional directors and/or List event organizers to allow each kind of person to appear.
• Each director or organizer then adds their contact on their own Edit profile page (under Organization director contact) and turns on List my contact publicly.

When a person opts in, their real name is shown publicly (not just their display name), alongside the contact email and/or phone they provide. A person only appears when both switches are on — the organization has enabled their role, and they've published their own contact. Nothing is shown by default, and turning either switch on or off changes the public profile straight away.

Regions, and the people listed in each, are shown in alphabetical order — on your public profile and on the Regions & people tab alike.

Hand the organization to someone else

The Ownership tab lets the owner give the organization to another person. They have to be on your staff already: if they aren't, add them under Regions & people first, then pick them from the list.

After the transfer you stay on as an org-wide director, so you keep everything an org-wide director can do (see Appoint your people). Only the owner-only settings move to the new owner: branding, contact details and the waiver. Only the new owner can transfer it back.

If an owner leaves and can't be reached, get in touch with Skoryd support and we can move ownership to someone on your staff.

Finding organizations and sanctioned events

Anyone can browse organizations from the Organizations link in the menu (or the top bar when signed out). The list shows every active organization; open one to see its public profile. Below the name and description, the profile is organized into tabs:

• Events — upcoming sanctioned events and completed results. Use the search box to find an event by name, place, or format (for example doubles or Swiss).
• Clubs & Regions — the region tree (expand a region to see its regional directors, when published) and the member clubs (grouped by their assigned region).
• Leaderboard — opens the organization's standings page.
• Contact — the organization's public contact details.

All-time leaderboard

The Leaderboard tab on an organization's profile opens its standings — by default, all-time across every event the organization has sanctioned. It covers official events only (quick-play games never count) and shows only players with public stats, ranked by wins then win rate. You can narrow it three ways:

• Season — choose All-time (the default) or any of the organization's seasons to see just that season's standings.
• Region — pick any region in the tree to see just that region and everything beneath it.
• Division — pick a skill division to see only events run in that tier.

These stack, and a line under the heading names whichever ones are active. To drop one, set its picker back to All-time / All regions / All divisions; to drop every filter at once (including anything typed in the search box), use the Clear all filters link in that line.

A season's events

To see which events make up a season, pick the season in the Season filter and follow See the events in … underneath it. That opens the season's own page on its Events tab: every event attached to the season, under Upcoming & active and Results, with the same search box. The season page also holds that season's standings tabs, plus a Points tab when the season runs a points race.

A multi-sport organization also gets a tab for each sport at the top.

You can also filter by organization and region while browsing:

• On the Clubs page (Discover Clubs), pick an organization (and optionally a region) to show only clubs affiliated with it. Each club card also shows a small badge for every organization it belongs to.
• On Public Tournaments, the same filter narrows the list to events sanctioned by that organization; sanctioned events carry a 🏅 tag with the organization and region.

Choosing a region includes that region and everything beneath it — pick a state to see every county and club night under it, or pick a single local region to narrow further.